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Purchasing Agent or Purchasing Officer Job Interview Questions

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Below are some job interview questions Purchasing Officer or Purchasing Agent position. The interview questions below, were created by our human resources team who worked closely with the Purchasing Department.

Purchasing Officer, Purchasing Agent Job Interview Questions

Under the direction of the Director, please tell us about your experience with leading, directing, coordinating, and managing all administrative, contractual and operational aspects of the Purchasing Division. How do you organize your day to day tasks?

As a purchasing officer, give us an example of how you establish and maintain effective working relationships with other employees, public officials, and members of the general public? What do you do when dealing with difficult people?

Negotiation skills are vital to being a successful Purchasing Agent.  Have you ever served as lead negotiator for complex technical services, professional services and construction projects? If so, how did you maintain control and lead the project to succession?

What do you do to stay abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions?

Describe a large-scale centralized purchasing and contract functions you have managed?

What were some of the unique requirements as to construction, testing, durability, or quality characteristics? What was the size of the project? budget? etc.

What steps or processes do you take prior to authorizing purchase orders which are in conformance with the procurement code?

Have you ever dealt with vendor displeasure? What did you do to review and respond to vendor protests or issues?

Depending on the company and department, the Purchasing Officer may also be called:

  • Contract Management Officer
  • Contracts Officer
  • Materiel Management Officer
  • Procurement Officer
  • Purchasing Agent
  • Supply Officer
  • Purchasing Supervisor

Interviewers ask questions based on your resume so remember to review your resume. This is especially true if it’s been a while since you have looked at it. This way you will not be caught off guard when you are asked about something in your work history that happened a few years ago.

It’s always a good idea to bring a portfolio of your work and credentials with you to a job interview. What better way to demonstrate the quality of your work than to show the hiring manager a work sample. So if you have a copy of reports, briefs, bibliographies, speeches, presentations, Web sites and press releases make sure you bring them.

Also take a copy of your educational documents. A university degree or college diploma.